Polish Humanitarian Action (PAH) is currently looking for a Country Logistics Manager to oversee and monitor the supply chain (procurement and logistics) provision in support of humanitarian efforts in Ukraine.
General information:
Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with a representation office in Ukraine;
Position: Country Logistics Manager
Location: Kyiv
Job terms: full-time
Type of employment: Full time
Duration: 12 months
Starting date: ASAP.
We strongly encourage qualified candidates to apply as soon as it is possible as the applications will be reviewed on rolling basis.
AboutPAH:
Polish Humanitarian Action (PAH) is an international non-governmental organization that since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrate its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.
PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, the elderly and single mothers, working in the sectors of Protection, WASH, MPCA, Food Security and Livelihoods.
For more information, please refer to www.pah.org.pl
Key Duties and Responsibilities:
- Contributing to and facilitating the implementation of tools in supply chain processes.
- Coordinate and implement the national supply chain strategy for the mission.
- Guarantee that PAH related procedures, policies and tools linked with procurement, transportation, warehousing, fleet management and asset management are in place and are respected and ensure that all gaps are coordinated with the Global Logistics team so as to avoid delays.
- Identify and plan the mission’s purchases beforehand (by project) in collaboration with all relevant staff (Head of Program, Field Managers, Global Logistics team).
- Coordinate with Compliance, Audit, Finance, country Logistics team and Global Logistics team to assess compliance of processes and related documentation to identify gaps and implement necessary measures and risks mitigation.
- Provides responses to audit queries where applicable.
- Ensure that the right products are delivered to the right location on time and at a good cost.
- Ensures procurement contracts are in line with PAH procedures and procurement policies and are in compliance with the country's law.
- Timely submission of mandatory logistics reports to the country senior management team, and Global Logistics team in line with PAH procedures.
- Ensures maintaining of accurate filing systems, with documented and auditable records of all Procurements & Supply chain transactions and reports.
- Identify training requirements/gaps, and ensure that training plans are developed, fully implemented and refresher trainings provided to staff under supervision and to non-logistics staff, as required and deemed necessary.
- Represent the organization amongst partners, authorities, national logistics cluster and different actors involved in the logistics field.
- Ensures logistics activities minimize negative impact on environment.
The successful candidate will be selected based on the qualification requirements described below:
- BA / Master's Degree in Logistics, Transport, Procurement, Supply Chain Management or any other relevant field.
- 5+ years of relevant experience working in humanitarian logistics.
- Strong proven knowledge and experience in Supply chain management;
- Experience with capacity building and training.
- Team management experience.
- Experience in remote management.
- Reporting skills.
- ICT skills.
- Experience in WASH sector will be appreciated.
- Negotiation and communication skills.
- Strong organizational and problem-solving skills with an analytic approach.
- Strong interpersonal, management and leadership skills.
- Ability to work well within a multi-ethnic and multicultural team.
- Understanding the Ukraine context is very much appreciated.
- Excellent English language skills (both writing and speaking), at least C1 level.
- Good command of Polish language, at least at B1 level, would be an asset.
- Good command of the Ukrainian/Russian language, at least at B1 level, would be an asset.
- Sound understanding of local context and humanitarian & social needs of most vulnerable population groups in Ukraine.
How to apply
Please fill in the online application form and submit your short resume (max.2 pages) and cover letter in English no later than January 31 2023.
Please note that only short-listed candidates will be notified.
Due to the urgency to fill the post, applications will be reviewed on a rolling basis. PAH reserves the right to close the job opening before the deadline.