The post holder will be responsible for processing and managing financial transactions, financial risk management and reporting, procurement, stock management and other administrative duties for the Active Citizenship Through Inclusive Volunteering & Empowerment (ACTIVE) grant in Thailand. For a detailed overview of responsibilities see attached job description. This is a part time (2 days/week) role on a national, fixed term contract ending 31st March 2025.
Responsibilities:
Financial Management
Cash management including relationship with the bank, managing bank mandate and authorisations, bank reconciliations, petty cash and adequate control framework around cash, cash flow forecasting.
Managing advances to partners, staff members and volunteers, including timely settlement and account allocation of balance sheet codes.
Responsible for invoices and payment processing.
Appropriate expenditure and payment documentation, filing and management.
Complete month closing procedures within global timelines with high accuracy.
Responsible for ensuring consistent VSO financial controls are in place.
Working collaboratively with global finance team contributing to strengthen financial management system in VSO.
Generate a Budget versus Expenses report on a monthly basis share to Programme Manager.
Provide ad-hoc report as necessary.
Support to global grant and/or statutory by providing necessary document back up for expenses incurred in Thailand.
Risk Management:
Work with the Portfolio Grants Finance Manager to ensure key financial risks are identified and mitigation plans are in place.
Conducting fraud prevention and detection on a regular basis.
Ensure all suppliers, partners, and donors are compliance (anti-terrorism) checked before work proceeds with those organisations.
Other:
Providing effective administrative support to the ACTIVE project (e.g. through procuring goods and services, maintaining equipment and infrastructure, handling petty cash, reception duties, couriers, etc.).
Ensure that the VSO Procurement Policy is followed for purchases of goods and services.
Manage and allocate stock and ensure stationery stock is replenished to required levels.
Fulfil other appropriate level accountabilities as defined by line manager from time to time. Abide by VSO core values and other VSO policies regarding; Safeguarding, Gender Sensitivity, Child Protection, Data Protection Act, Confidentiality and Security.
How to apply
https://www.aplitrak.com/?adid=bGl6YS5vbGl2ZXIuMDgxOTYuMzgzMEB2c28uYXBsaXRyYWsuY29t