Make a difference by supporting VSO's work, empowering the most vulnerable and marginalised people to lead and shape their own development !
You will be responsible for processing and managing financial transactions, financial risk management and reporting, procurement, stock management and other administrative duties for the Active Citizenship Through Inclusive Volunteering & Empowerment (ACTIVE) grant in Thailand. For a detailed overview of responsibilities see attached job description.
This is a full time, national, fixed term contract ending 31st March 2024 with a high possibility of extension until 31st March 2025 (decision on new funding expected in January).
The programme you will be supporting will strengthen civil society and build a culture of volunteerism and civic engagement, whilst building the capacity of governments and service providers to respond to the demands of marginalized citizens.
Financial Management
Cash management including relationship with the bank, managing bank mandate and authorisations, bank reconciliations, petty cash and adequate control framework around cash, cash flow forecasting.
Managing advances to partners, staff members and volunteers, including timely settlement and account allocation of balance sheet codes.
Responsible for invoices and payment processing.
Appropriate expenditure and payment documentation, filing and management.
Complete month closing procedures within global timelines with high accuracy.
Responsible for ensuring consistent VSO financial controls are in place.
Working collaboratively with global finance team contributing to strengthen financial management system in VSO.
Generate a Budget versus Expenses report on a monthly basis share to Programme Manager.
Provide ad-hoc report as necessary.
Support to global grant and/or statutory by providing necessary document back up for expenses incurred in Thailand.
Statutory Compliance
Prepare country statutory accounts (including engaging and coordinating any statutory auditors, as required)
Manage Company/Employer tax compliance and facilitation with local authorities
File local taxes and responsible for compliance for VSO, staffs, and volunteers in country
Implement appropriate balance sheet controls and perform monthly reconciliations
Timely input/submissions for group statutory audit
Risk Management
Work with the Portfolio Grants Finance Manager to ensure key financial risks are identified and mitigation plans are in place.
Conducting fraud prevention and detection on a regular basis.
Ensure all suppliers, partners, and donors are compliance (anti-terrorism) checked before work proceeds with those organisations.
Other:
Providing effective administrative support to the ACTIVE project (e.g. through procuring goods and services, maintaining equipment and infrastructure, handling petty cash, reception duties, couriers, etc.).
Ensure that the VSO Procurement Policy is followed for purchases of goods and services.
Manage and allocate stock and ensure stationery stock is replenished to required levels.
Fulfil other appropriate level accountabilities as defined by line manager from time to time. Abide by VSO core values and other VSO policies regarding; Safeguarding, Gender Sensitivity, Child Protection, Data Protection Act, Confidentiality and Security.
How to apply
https://www.aplitrak.com/?adid=bGl6YS5vbGl2ZXIuODQxNjAuMzgzMEB2c28uYXBsaXRyYWsuY29t